In a previous post, I shared what is MIS, and its components. Till now we understand that MIS plays a vital role in every aspect of any organization. The 9 Characteristics of MIS is very important to understand:
- System Approach
- Management Oriented
- Exception Based
- Future Oriented
- Long Term Planning
- Sub-Systems Concepts
- Central Database
1. System Approach
In MIS, the System approach is for planning, organizing, and controlling and it is what we can call which is inter-related and inter-dependent to each other.
For any management one, a very important aspect is planning and it should include 4 primary aims in terms of growth-
What needs to be done?
When to be done?
How to be done?
Who will do it?
A good lined-up policy and procedure made a magnificent structure of an organization. It is important for upper management to keep people working together as a team to lead a successful group action. This is where the organization comes in with good functional methods and the system for the management process.
We require maintaining the quality of performance setting up performance standards and need to watch out for both quality performance and quantity performance.
2. Management Oriented
We should derive the MIS development plan from the overall business plan. Management oriented of MIS implies that the MIS design should have a top-down approach, which means it should determine management requirements along with business goals.
At different levels, strategic planning, management control even for operational control level all developments take place as per the information which is required by the managers. We require this need of information to survive in the modern competitive world and to keep the system up to date.
4. Exception Based
On the basis of exception-based reporting principal MIS should be developed. Exception-based reporting means an abnormal situation, like the minimum, maximum, or expected value that varies beyond the limit. To take up a decision in such a case exception reporting is required.
5. Future Oriented
Apart from exception-based reporting, MIS should also look at the future and provide information, based on projections. It needs to collect information for future planning and problem-solving.
Cost setup, workforce, productive capacity, customer services, capital requirements are equally required to develop an effective production system. So, MIS should have one of the characteristics and that is Integration which will be meaningful for any organization to grow.
7. Long Term Planning
MIS is developed keeping the requirements of any organization and it is long-term planning, which is needed to be done and should be developed keeping the long-term goals and planning.
8. Sub-Systems Concepts
MIS development looks really complex as a big system but needs to be broken down into digestible sub-systems which are more meaningful at the planning stage.
9. Central Database
Each system requires access to the master file of data covering inventory, personnel, vendors, customers, etc and so it is important to gather data once and validate it and need to be kept on a central storage medium, and as per requirement, it is accessible by another subsystem.
These are the major Characteristics of MIS which need to be followed and keep in mind developing MIS.
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